To Do, To Done: Your Projects in a Glance

The Only Project Management Tool You Need
Programa
Updated: 04 September 2024

With the recent Studio update in Programa, we’ve introduced powerful tools to streamline project management and give your team greater visibility and control over every phase of your work.

In this article, we’ll explore two key features: Task Management and Phases, and how they integrate across project-specific boards and your Studio view, giving you an overarching perspective. Mastering these features will immediately enhance your studio’s project management capabilities.

Getting Started is Easy

Create tasks from the Board or List view and set up phases when creating tasks or from the project settings.

Just a reminder, if you need help throughout any task creation, our support team is always available through live chat in the app.

Blank Task Card View

Task Management: Keeping Every Detail in Check

Programa’s new Task Management views let you easily create, assign, and track tasks across your projects. Here’s what you can do:

  • Customizable Tasks: Add details like Task Name, Description, Assigned Team Members, Target Dates, Phases, Attachments, Subtasks, and Comments. This ensures every aspect of your project is documented and easy to access.
  • Task Dashboards: View all your tasks in a clean, organized dashboard that shows you what’s in progress, completed, or pending.
  • Dynamic Views: Switch between Board View, List View, and Timeline View to see your tasks from different perspectives, helping you stay on top of every project stage.

Pro Tip: Use dynamic views to customize how you visualize project tasks, ensuring you’re always focusing on the most critical elements.

Select and Edit your Design Phases

Phases: Breaking Down Your Projects

Phases allow you to break down your projects into distinct stages, making it easier to manage progress and ensure smooth transitions between each phase of the project lifecycle. With Phases, you can:

  • Define Clear Milestones: Organize your project into manageable parts that help you track progress from concept to completion.
  • Task Association: Link specific tasks to project phases to keep your team aligned on what needs to be done and when.
  • Project Timeline View: Use the Timeline View to see the entire project schedule and easily adjust deadlines as needed.

Pro Tip: Combine Phases with Task Management to create a comprehensive, structured workflow that’s easy to track and adjust in real time.

Completed Task Card

Combining Studio & Task Management for Optimal Workflow

By leveraging both Task Management and Phases, you’re creating a powerful, fully integrated system that allows for seamless project management:

  • Team Collaboration: Everyone knows exactly what needs to be done and when. You can assign tasks, track progress, and adjust priorities in real-time.
  • Clear Communication: Keep your team aligned without the need for constant status meetings. The new Studio view lets everyone stay updated on progress.
  • Data-Driven Decision Making: Over time, you’ll collect valuable data on task durations and workflow patterns, allowing you to improve resource management and forecasting for future projects.

Getting Started: Setting Up Your Tasks & Phases

To get started with the new Task Management and Phases features:

  • Open Your Project, and select the project-specific Project Management board.
  • Add Tasks by clicking the “+ Add Task” button. Customize with details like due dates, task phases, and team member assignments.
  • Assign Phases to your project tasks. Select the relevant phase from the dropdown menu to keep everything organized by stage.

Bringing it all together.

Next, we run through how you can bring everything together with Project Phases.

Table of contents
  1. 30 August 2024
  2. 27 August 2024
  3. 22 August 2024
  4. 21 August 2024
  5. 20 August 2024
  6. 19 August 2024
  7. 16 August 2024
  8. 15 August 2024
  9. Interior Design Software For Professional Interior Designers
  10. 20 September 2024
  11. 19 September 2024
  12. 17 September 2024
  13. Interior Design & Architecture Software For Professional Interior Designers & Architects
  14. Special Offer for DYB Alumni
    1. Introduction to Programa
    2. Watch the Onboarding Webinar Recording
    3. Ready to Get Started?
    4. Explore Our Breakdown Videos
    5. Boost Your Profitability
    6. Save Time and Money, Manage Projects Efficiently
    7. Enhance Communication Across Your Studio
    8. Programa Interior Design Software: A Comprehensive Project Management and Collaboration Solution for Architects and Interior Designers
    9. User-friendly Interface and Tools for Seamless Project Management
    10. What’s New at Programa?
    11. Looking Ahead: Upcoming Features
    12. Pricing Update: Supporting Continuous Improvement
    13. Thank You for Being Part of the Programa Community
    14. A comprehensive look into Dean Dyson's mission, culture, and integration of Programa for efficient project management and client communication.
    15. Spreadsheets Weren’t Built for Interior Design
    16. Specification Simplified: Say Goodbye to Arduous Data Entry
    17. Always Up-to-Date: Live Schedules for Real-Time Collaboration
    18. Seamless Sharing and Client Communication
    19. Build Your Own Product Libraries
    20. Eliminate Stress with Real-Time Version Control
    21. Track, Manage, Deliver: Stay On Top of Your Projects
    22. Effortless Integration and Customization
    23. Join Thousands of Designers Transforming Their Workflows with Programa
    24. Key Features:
  15. Wish there was a way to grow sales and better connect with clients?
  16. Why Does This Matter To Me As A Brand / Supplier?
  17. What Does That Translate To?
  18. How Does the Trade Portal Work?
  19. <strong>How Will It Solve My Problems?</strong>
    1. What does the Trade Portal Offer?
    2. What will it be like day to day?
    3. The Trade Portal Advantage
    4. 13 September 2024
    5. 11 September 2024
    6. 06 September 2024
    7. 05 September 2024
    8. 03 September 2024
    9. 02 September 2024
    10. The impracticalities of using generic software
    11. Enter Programa.
    12. Remove unnecessary stress and double handling with Programa:
    13. Board View: Visualize Your Workflow
    14. List View: Dive into the Details
    15. Timeline View: Strategic Project Oversight
    16. Seamless Integration for Holistic Project Management
    17. The Importance of Project Management in Interior Design
    18. Tips for Becoming a Better Interior Designer
    19. Real-World Examples of Successful Project Management in Interior Design
    20. Why Time Tracking is Essential for Interior Designers
    21. How to Use Programa for Effective Time Tracking
    22. Tips for Maximizing Your Time Tracking Efforts
  20. <strong>Principles for when you use the Services</strong>
  21. <strong>Implications for violating the User Guidelines</strong>
  22. <strong>Dangerous Content</strong>
  23. <strong>Deceptive Content</strong>
  24. <strong>Sensitive Content</strong>
  25. <strong>Illegal Content</strong>
    1. Introduction
    2. Why we have User Guidelines
    3. User Guidelines for what is strictly prohibited
    4. Rules for user-generated content
    5. How can I report an issue or get support?
    6. With Programa’s Client Dashboard, you can:
    7. Minimalise Misunderstandings, Maximalise Results
    8. Shared Schedules and Integration with Client Dashboard
    9. Collaboration between Designers and Clients
    10. What is FF&E in Interior Design?
    11. Why is FF&E Management Crucial?
    12. How Programa is Changing the FF&E Interior Design Software Game
    13. Why Programa Stands Out from Other FF&E Interior Design Software
    14. The Future of Interior Design with Programa
    15. <strong>Why Programa is a Better Choice</strong>
    16. <strong>Easy Transition</strong>
    17. Recognized for Excellence in Design Software
    18. Programa and ASID empower interior designers with cutting-edge project management tools
  26. Enhancing the Design Process with Programa and ASID
  27. Exclusive Webinar for ASID Members
  28. Key Benefits of the Programa and ASID Partnership
    1. About Programa
    2. About the American Society of Interior Designers (ASID)
    3. Take advantage of the Programa and ASID Partnership now
    4. 1. Schedules
    5. 2. Project Management
    6. 3. Client Dashboard
    7. 4. Pinboards
    8. 5. Financials View
    9. 31 July 2024
    10. 30 July 2024
    11. 29 July 2024
    12. 26 July 2024
    13. 23 July 2024
    14. 18 July 2024
    15. 14 August 2024
    16. 12 August 2024
    17. 13 August 2024
    18. 07 August 2024
    19. 08 August 2024
    20. 09 August 2024
    21. 05 August 2024
    22. 01 August 2024
    23. Seven Tips for Knowing Your Value as an Interior Designer
  29. <strong>1. Get clear on your offering.</strong>
  30. <strong>2. Know who you want to work with.</strong>
  31. <strong>3. Don’t compare yourself to others.</strong>
  32. <strong>4. Set clear boundaries.</strong>
  33. <strong>5. Learn to say no.</strong>
  34. <strong>6. Follow systems and processes.</strong>
  35. <strong>7. Get help.</strong>
    1. 12 July 2024
    2. 09 July 2024
    3. 05 July 2024
    4. 04 July 2024
    5. 02 July 2024
    6. 01 July 2024
    7. Fixed Image Layouts
    8. Web Clipper Scraper
    9. Hyperlinked URLs
    10. Improved Notes Visibility in Presentation Mode
    11. Pinboards & Client Dashboard Integration
    12. Challenges Faced by Designers in Procurement
    13. How designers can use Procurement Hub
    14. Built by and for designers
    15. 29 April 2024
    16. 24 April 2024
    17. 22 April 2024
  36. 16 April 2024
  37. 15 April 2024
  38. Other updates
    1. Partnership
    2. It Makes Sense
    3. Key Benefits of the Programa and IDS Partnership
    4. About the Interior Design Society
    5. What is a Spec Sheet?
    6. The Power of Programa
    7. Flexible Design Features
    8. Ease of Use
    9. Cost Savings
    10. Increased Productivity
    11. Client Dashboards: Connecting Designers and Clients Globally
    12. Product Approvals: Streamlining Feedback and Collaboration
    13. Experience the Future of Design Communication with Programa
    14. 09 April 2024
    15. 28 March 2024
    16. 22 March 2024
    17. Addressing the Need for Flexible Project Management in a Global Context
    18. The Solution
    19. The Result
    20. Studio WIP
    21. What else is new?
    22. What’s coming in February?
    23. The Issue
    24. Latest Updates
    25. Why Don’t Spreadsheets Suit The Needs Of Interior Designers?
    26. Clear and Precise Presentations
    27. Easier Management of Data
    28. Exports That Work The Way You Do
      1. <br />What’s New at Programa?
      2. <br />Looking Ahead: Upcoming Features
      3. <br />Pricing Update: Supporting Continuous Improvement
      4. <br />Thank You for Being Part of the Programa Community
    29. Seamless Integration with Product Library
    30. Tailored PDF Exports
    31. Intuitive Schedule Navigation
    32. Tasks: The Building Blocks of Effortless Studio Management
    33. Phases: Your Project's Roadmap to Success
    34. The Magic of Combining Tasks and Phases
    35. Getting Started is a Breeze
    36. Simplify Your FF&E Selection Process
    37. Effortless Updates and Revisions
    38. Collaboration Made Easy
    39. Optimized Finishes Schedule Management
    40. The Future Of FF&E With Programa
    41. Product Approvals are engineered to streamline designer-client collaboration.
    42. Main Benefits Of Product Approvals
    43. Creating & Submitting Approval Requests
    44. Client Approval Process
    45. Tracking Approval Statuses and Feedback
  39. 11 April 2024
    1. Highlight
    2. Other fixes
    3. 13 June 2024
    4. 07 June 2024
    5. 06 June 2024
    6. 04 June 2024
    7. Blog Callout
    8. The Shortcomings of Conventional Tools for Interior Designers
    9. Breaking Away from Tradition with Programa
    10. From FF&E to beautiful client comms with Programa.
    11. How Tyler Aspen Edmonds Did It
    12. The Programa Advantage
    13. 2022
    14. 2023
    15. Purchase Orders
    16. Client Dashboard
    17. What’s next?
    18. Instant Sharing, Seamless Collaboration
    19. Customisation at its Best
    20. Our new release puts the Pro, in Programa.
    21. For Designers
    22. For Brands
    23. What’s Next?
    24. Getting Started Dashboard
    25. Schedules
    26. Web Clipper
    27. Pinboards
    28. Project Management
    29. Address Book
    30. Invoicing
    31. Traditional Quality with Modern Efficiency
    32. Collaboration: Orchestrating a Seamless Symphony
    33. Precision is crucial: Mitigating Errors
    34. All-encompassing Project Management
    35. A Library at Your Fingertips
    36. Conclusion: The Renaissance of Design
    37. Get Started Today
    38. Q3 Product Update
    39. The world’s best scheduling software gets even better.
    40. The All-new Web Clipper
    41. Other Improvements
    42. 30 May 2024
    43. 27 May 2024
    44. 24 May 2024
    45. 23 May 2024
    46. 16 May 2024
    47. Information about the Programa Terms of Service
      1. 1. Account Terms
      2. 2. Account Activation
      3. 3. Programa Rights
      4. 4. Your Responsibilities
      5. 5. Payment of Fees and Taxes
      6. 6. Confidentiality
      7. 7. Limitation of Liability and Indemnification
      8. 8. Intellectual Property and Your Materials
      9. 9. Additional Services - Programa In App Communication Tools<br />
      10. 10. Third Party Services and Integrations<br />
      11. 11. Beta Services<br />
      12. 12. Feedback and Reviews<br />
      13. 13. Takedown Procedure
      14. 14. Privacy and Data Protection
      15. 15. Programa Contracting Party
      16. 16. Term and Termination
      17. 17. Modifications<br />
      18. 18. General Conditions
    48. <strong>Contact Support</strong>
      1. Task Management
      2. Phases
      3. Dynamic Views
      4. Prepare your Studio
      5. Key Changes
      6. Detailed Steps for Current Studio WIP Users
      7. Future Releases
      8. Support
      9. & Tradition Furniture
    49. Task Management: Keeping Every Detail in Check
    50. Phases: Breaking Down Your Projects
    51. Combining Studio & Task Management for Optimal Workflow
    52. Getting Started: Setting Up Your Tasks & Phases
    53. Bringing it all together.
  • Integrations
Reading: To Do, To Done, Project Management
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