Project Management Deep Dive: Tasks & Phases

The building blocks for a stress-free studio

Managing a design studio doesn’t have to be overwhelming. With Programa’s new Studio Management tools—Tasks and Phases—you can streamline your project workflow and bring clarity to every stage of the process.

Tasks: The DNA of Project Management

Tasks are the foundation of every successful project. Here’s how Programa’s Tasks feature helps keep your projects organized:

• Clear Communication: Assign tasks with deadlines, descriptions, and team member responsibilities so everyone knows what needs to be done.
• Flexible Views: Manage tasks visually with Kanban-style boards, detailed lists, or timelines—whichever suits your workflow best.
• All-in-One Management: Attach files, comments, and create subtasks within task cards to keep all project info in one place.
• Instant Progress Updates: Track your team’s progress with status updates and subtasks, providing a clear view of project advancement.

Pro Tip: Use Key Dates for crucial milestones like client presentations or handover dates to keep your team focused on what matters most.

Phases: A Roadmap for Success

Phases take your project management to the next level by breaking down complex projects into manageable stages:

• Overview & Clarity: Organize your projects into distinct phases, providing a clear view of the entire project lifecycle.
• Balanced Resource Management: Assign tasks to specific phases to easily visualize where team efforts are concentrated.
• Timeline Flexibility: Shift entire phases as timelines evolve, automatically adjusting associated tasks.

Pro Tip: Save time by creating standard phases that reflect your studio’s typical project lifecycle—easily apply these to new projects.

Bringing Tasks and Phases Together

The magic happens when Tasks and Phases combine, allowing you to:

• Seamless Workflow: Assign tasks to phases for a smooth flow from start to finish.
• Predictable Timelines: Accurately estimate project durations and set realistic expectations for clients.
• Efficient Progress Tracking: See which phases are complete, in progress, or upcoming to keep stakeholders informed.
• Enhanced Collaboration: With a clear project structure, your team can see how their work contributes to the overall project, fostering collaboration and alignment.

Getting Started is Easy

Setting up Tasks and Phases in Programa is user-friendly. You can create tasks from the Board or List view and assign phases from project settings. Need help? Our support team is always available via live chat to assist you in maximizing these features.

Transform your studio’s project management with Programa’s Tasks and Phases, and experience a more organized, stress-free workflow.