Simplify Custom Product Specs

Use Programa’s ‘Hidden’ Status
Programa
Programa
Updated: 25 October 2024
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The ‘Hidden’ functionality in Programa is an essential tool for managing complex custom products and simplifying schedules for clients. This feature gives you full control over how much detail you share with your clients, allowing you to hide specific components of a product while keeping the overall line item visible for approval, invoicing, or purchase orders. Whether you’re working on custom furniture or assembling a detailed product, the ‘Hidden’ status streamlines communication and presentation with your clients, without compromising internal details.

Plain Product Display

What is the ‘Hidden’ Status?

The ‘Hidden’ status allows you to create multiple components for a single product without showing all the detailed breakdowns to your client. This is particularly useful when you need to manage:

  • Custom Products: Break down the materials, labor, and components for a custom item, but only show the total cost to your client.
  • Quote Comparisons: Hide alternate quotes or drafts from client-facing schedules to present a more polished view.
  • Internal Documentation: Keep all technical details or drafts hidden while allowing the client to see only the finalized product.

Use Case: Building a Custom Product

Let’s say you’re designing a Custom Armchair. The chair may have various components—such as fabrics for different sections, frame materials, and labor costs. Here’s how to handle it in Programa:

 

  1. Create the Main Product:
    First, set up the main product in your schedule, like the Custom Wingback Chair. Include the primary specifications—dimensions, materials, finishes, etc.—and add a visual (sketch, 3D image, etc.).
  2. Add Components:
    Now, create individual line items for each component of the product:
    1. Frame: Note the frame material and finish.
    2. Labor: Add assembly and labor costs.
    3. Fabrics: Specify the fabric for the seat, back, and panels.
  3. Use ‘Hidden’ Status:
    Once all components are added, mark them as Hidden. This ensures that your client will only see the main Custom Wingback Chair line item when you share the schedule. All the detailed components are still tracked internally but are invisible to the client.
  4. Approval and Sharing:
    Share the schedule with your client using Client Dashboard. They will only see the top-level product (the Custom Wingback Chair), with the total cost and relevant details. They can approve or reject this single item, making the process more straightforward for them.
Product Financials

Simplifying Financials with Hidden Status

By using the ‘Hidden’ functionality, you can also streamline your financials. Here’s how:

  • Invoice with Ease: When invoicing a client, the ‘Hidden’ components remain invisible. The client sees only the total cost of the product, simplifying billing.
  • Purchase Orders: When placing a purchase order, all hidden components (such as specific fabrics, labor, or assembly fees) will still be included in the PO, ensuring no detail is missed during manufacturing or sourcing.
Product Details Tray

Reusing and Grouping Components

One of the key flexibilities of the ‘Hidden’ status is that it allows you to group components without embedding them in the main product. These components can be saved to the Product Library for future use, allowing you to:

  • Reuse Custom Items: Save frequently used items (like labor costs or materials) to the library, and apply them across different projects without recreating them each time.
  • Flexible Spec Management: Copy and reuse hidden items across multiple specs within the same project, giving you more flexibility in managing your products.
Plain

Invoice

Invoicing with 'Hidden' Status applied

Programa’s ‘Hidden’ functionality provides designers with the tools to manage complex products efficiently while presenting a polished, simplified view to clients. Whether you’re working on custom furniture, sending quotes, or managing schedules, this feature ensures that internal details remain confidential while clients get a clear, easy-to-approve version of the final product.

Table of contents
  1. Information about the Programa In App Payment Services
  2. <br />The Programa Payments Service
  3. Getting a Payments Services Account
  4. Processing Card Transactions and Receiving Your Funds
  5. <strong>Termination and Other General Legal Terms</strong>
  6. <strong>Contact Support</strong>
  7. The Issue
  8. The Result
  9. The Solution
  10. Get Started Today
  11. Interior Design Software For Professional Interior Designers
  12. 26 June 2024
  13. 19 June 2024
  14. 18 June 2024
  15. 17 June 2024
  16. How are you using Programa?
  17. What challenges did the platform help overcome in a recent project?
  18. 29 April 2024
  19. 24 April 2024
  20. 22 April 2024
  21. 16 April 2024
  22. 15 April 2024
  23. Other updates
    1. 30 August 2024
    2. 27 August 2024
    3. 22 August 2024
    4. 21 August 2024
    5. 20 August 2024
    6. 19 August 2024
    7. 16 August 2024
    8. 15 August 2024
    9. Wish there was a way to grow sales and better connect with clients?
    10. Why Does This Matter To Me As A Brand / Supplier?
    11. What Does That Translate To?
  24. How Does the Trade Portal Work?
  25. <strong>How Will It Solve My Problems?</strong>
    1. What does the Trade Portal Offer?
    2. What will it be like day to day?
    3. The Trade Portal Advantage
    4. 09 April 2024
    5. 28 March 2024
    6. 22 March 2024
    7. 30 May 2024
    8. 27 May 2024
    9. 24 May 2024
    10. 23 May 2024
    11. 16 May 2024
    12. Why Use Interior Design Client Proposal Templates?
    13. Key Components of an Interior Design Presentation Template
    14. Conclusion
    15. 30 September 2024
    16. 25 September 2024
    17. 20 September 2024
    18. 19 September 2024
    19. 17 September 2024
  26. 11 April 2024
    1. Highlight
    2. Other fixes
    3. 14 May 2024
    4. 09 May 2024
    5. 03 May 2024
    6. 02 May 2024
    7. 13 September 2024
    8. 11 September 2024
    9. 06 September 2024
    10. 05 September 2024
    11. 03 September 2024
    12. 02 September 2024
    13. 31 October 2024
    14. 30 October 2024
    15. 29 October 2024
    16. 24 October 2024
    17. 23 October 2024
    18. 22 October 2024
    19. 17 October 2024
    20. 15 October 2024
  27. <strong>Dakar by Kustom Timber </strong>
  28. <strong>Canvas by Kustom Timber</strong>
    1. Interior Design & Architecture Software For Professional Interior Designers & Architects
  29. Programa Invoices
  30. Comprehensive Guide to Client Communication Software for Interior Designers
    1. The Importance of Effective Client Communication in Interior Design
    2. Register to join our highly requested webinar On February 27th
    3. What To Expect In The Session
      1. Why Your Studio Will Benefit?
      2. Reserve Your Spot
      3. Programa Interior Design Software: A Comprehensive Project Management and Collaboration Solution for Architects and Interior Designers
      4. User-friendly Interface and Tools for Seamless Project Management
    4. Introduction to Programa
    5. Getting Started Dashboard
    6. Schedules
    7. Client Dashboard
    8. Web Clipper
    9. Pinboards
    10. Project Management
    11. Address Book
    12. Invoicing
    13. Goodbye Fragmented Financial Management
    14. Build Connected and Efficient Processes<br />
    15. Meet The Programa x QuickBooks Integration<br />
    16. 1. Don’t Light Everything
    17. 2. Design with Layers
    18. 3. Design for Looks
    19. 4. Design for Activity
    20. 5. Design with Control
      1. What is the ‘Hidden’ Status?
      2. Use Case: Building a Custom Product
      3. Simplifying Financials with Hidden Status
      4. Reusing and Grouping Components
  • Business
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Programa’s ‘Hidden’ status is a game-changer for interior designers managing complex custom products. This feature allows you to break down components—like materials, labor, and custom details—without cluttering client-facing schedules. Designers can create and hide individual product components, simplifying the client’s view while maintaining full control over internal documentation.

This feature is perfect for those working on custom furniture, intricate product builds, or anything requiring multiple components. With Programa, you can easily manage your schedules and client communication in one platform, ensuring clarity and efficiency in every project.