To Do, To Done: Your Projects in a Glance

The Only Project Management Tool You Need
Programa
Programa
Updated: 13 September 2024

With the recent Studio update in Programa, we’ve introduced powerful tools to streamline project management and give your team greater visibility and control over every phase of your work.

In this article, we’ll explore two key features: Task Management and Phases, and how they integrate across project-specific boards and your Studio view, giving you an overarching perspective. Mastering these features will immediately enhance your studio’s project management capabilities.

Getting Started is Easy

Create tasks from the Board or List view and set up phases when creating tasks or from the project settings.

Just a reminder, if you need help throughout any task creation, our support team is always available through live chat in the app.

Blank Task Card View

Task Management: Keeping Every Detail in Check

Programa’s new Task Management views let you easily create, assign, and track tasks across your projects. Here’s what you can do:

  • Customizable Tasks: Add details like Task Name, Description, Assigned Team Members, Target Dates, Phases, Attachments, Subtasks, and Comments. This ensures every aspect of your project is documented and easy to access.
  • Task Dashboards: View all your tasks in a clean, organized dashboard that shows you what’s in progress, completed, or pending.
  • Dynamic Views: Switch between Board View, List View, and Timeline View to see your tasks from different perspectives, helping you stay on top of every project stage.

Pro Tip: Use dynamic views to customize how you visualize project tasks, ensuring you’re always focusing on the most critical elements.

Select and Edit your Design Phases

Phases: Breaking Down Your Projects

Phases allow you to break down your projects into distinct stages, making it easier to manage progress and ensure smooth transitions between each phase of the project lifecycle. With Phases, you can:

  • Define Clear Milestones: Organize your project into manageable parts that help you track progress from concept to completion.
  • Task Association: Link specific tasks to project phases to keep your team aligned on what needs to be done and when.
  • Project Timeline View: Use the Timeline View to see the entire project schedule and easily adjust deadlines as needed.

Pro Tip: Combine Phases with Task Management to create a comprehensive, structured workflow that’s easy to track and adjust in real time.

Completed Task Card

Combining Studio & Task Management for Optimal Workflow

By leveraging both Task Management and Phases, you’re creating a powerful, fully integrated system that allows for seamless project management:

  • Team Collaboration: Everyone knows exactly what needs to be done and when. You can assign tasks, track progress, and adjust priorities in real-time.
  • Clear Communication: Keep your team aligned without the need for constant status meetings. The new Studio view lets everyone stay updated on progress.
  • Data-Driven Decision Making: Over time, you’ll collect valuable data on task durations and workflow patterns, allowing you to improve resource management and forecasting for future projects.

Getting Started: Setting Up Your Tasks & Phases

To get started with the new Task Management and Phases features:

  • Open Your Project, and select the project-specific Project Management board.
  • Add Tasks by clicking the “+ Add Task” button. Customize with details like due dates, task phases, and team member assignments.
  • Assign Phases to your project tasks. Select the relevant phase from the dropdown menu to keep everything organized by stage.

Bringing it all together.

Next, we run through how you can bring everything together with Project Phases.

Table of contents
  1. Welcome Back!
  2. 06 January 2025
  3. Wish there was a way to grow sales and better connect with clients?
  4. Why Does This Matter To Me As A Brand / Supplier?
  5. What Does That Translate To?
  6. How Does the Trade Portal Work?
  7. <strong>How Will It Solve My Problems?</strong>
    1. What does the Trade Portal Offer?
    2. What will it be like day to day?
    3. The Trade Portal Advantage
    4. Interior Design Software For Professional Interior Designers
  8. <strong>Principles for when you use the Services</strong>
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  10. <strong>Dangerous Content</strong>
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  12. <strong>Sensitive Content</strong>
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    1. Task Management
    2. Phases
    3. Dynamic Views
    4. Prepare your Studio
    5. Key Changes
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    9. Interior Design & Architecture Software For Professional Interior Designers & Architects
      1. Programa Interior Design Software: A Comprehensive Project Management and Collaboration Solution for Architects and Interior Designers
      2. User-friendly Interface and Tools for Seamless Project Management
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  14. April 16 2024
  15. 15 April 2024
  16. Other updates
  17. 11 April 2024
  18. <strong>09 April 2024</strong>
    1. What is a Spec Sheet?
    2. The Power of Programa
    3. Flexible Design Features
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  19. 16 April 2024
    1. Why Use Interior Design Client Proposal Templates?
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    3. Conclusion
    4. &nbsp;
  20. Chrome Finishes
  21. United Strangers by Satara
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    2. We interviewed Associates Callie van der Merwe, Calvin Janse van Vuuren & Roberto Zambri from COOOP, about their latest project, the Vogue Cafe.
  22. Comprehensive Guide to Client Communication Software for Interior Designers
    1. The Importance of Effective Client Communication in Interior Design
  23. Programa Invoices
    1. Why Time Tracking is Essential for Interior Designers
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    4. Addressing the Need for Flexible Project Management in a Global Context
    5. The Solution
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    7. The Issue - Complex Tax Handling<br />
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  24. Interior Design Approvals and Client Communication
    1. The Significance of Client Communication in Interior Design
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      1. Features
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  25. Discover the future of sourcing and specification within Programa
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  27. What’s new. Trade Portal 2.0?
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  28. Why designers love this
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  43. What advice would you give to interior designers who are just starting out in marketing their businesses?
  44. What's next for your business? Are there any exciting projects or collaborations on the horizon?
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    3. Template mastery: your secret weapon for scalability
    4. How to create your project management ecosystem
    5. Packaged design service: Transform how clients see your value
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    8. Programa: Powerful tools
      1. Tasks: The Building Blocks of Effortless Studio Management
      2. Phases: Your Project's Roadmap to Success
      3. The Magic of Combining Tasks and Phases
      4. Getting Started is a Breeze
    9. Board View:
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    13. <strong>How It Works</strong>
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    20. Invoices: Simplified Financial Management and Transparency
    21. Client Dashboard Controls: Complete Access Management at Your Fingertips
      1. How the Client Dashboard Transforms Your Workflow
      2. Benefits of the Update
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      8. The Hidden Cost of Chaos
      9. Enter the Digital Design Revolution
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      12. The Feedback Doesn't Lie
      13. Beyond Organization: Empowering Creativity
      14. A Day in the Life with Programa
      15. The Future of Interior Design is Here
      16. The Power of a Strong Supplier Profile
      17. Optimize Your Notification System
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      19. The Challenge of Traditional FF&E Scheduling
      20. Programa’s Specification & FF&E Solution
      21. Step-by-Step: Creating Your First FF&E Schedule
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    25. Introduction to Programa
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    34. Our new release puts the Pro, in Programa.
    35. For Designers
    36. For Brands
    37. What’s Next?
    38. Task Management: Keeping Every Detail in Check
    39. Phases: Breaking Down Your Projects
    40. Combining Studio & Task Management for Optimal Workflow
    41. Getting Started: Setting Up Your Tasks & Phases
    42. Bringing it all together.
  • Interior Design
Reading: To Do, To Done, Project Management
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