Profit starts with your process

Programa has partnered with The Case Conference to help the design community to simplify workflows, elevate the client experience and give designers back time to focus on design.

Hosting this workshop, Melissa Klein (interior designer and Programa’s Customer Success Manager for North America) has shared the three most common ways design studios lose money, and how to fix them using a unified project platform.

Here’s what we learned:

1. The real cost of repeated errors

Small issues like incorrect finishes, or missing millwork details are often fixed quietly, without the client knowing. You want to protect the client. But the cumulative impact of all these small errors is significant to your bottom line: lost hours, absorbed costs, and a breakdown in trust between clients, teams, and contractors.

The root cause is outdated spec sheets, misaligned documents, and disconnected communication.

What you can change:
Use one live, centralised specification system that everyone touches—from client to contractor. Stop relying on outdated PDFs, version control and scattered data.

2. Approvals that disappear

When a client says, “I don’t remember approving that,” the only defense is documentation. Approvals lost in inboxes or lost in spreadsheets leave designers exposed and often paying to fix problems they didn’t create.

The fix:
Track every approval directly on the spec itself. Timestamp it. Keep it visible to both sides. Eliminate the possibility of a dispute before it starts.

3. Procurement missteps

Without proper tracking, procurement becomes reactive. Designers could miss order windows, lose visibility on deliveries, and waste time following up manually across vendors and timelines.

What to implement:

• Track your order timelines.
• Set delivery expectations.
• Track install dependencies.
• Use one tool to manage every moving part, across every project.

Centralisation creates clarity

When systems are unified, operations become clear. With Programa, your team, clients, and trades are aligned. One platform. One link. One plan. Project dashboards, procurement schedules, approval logs, and live specs all feed the same structure.

It’s not about perfection. It’s about visibility.

Ready to rebuild your workflow?

Programa is currently available to designers in Australia, New Zealand, and North America.

Want to see how it works? Book a demo or start exploring your first project inside Programa.