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Introducing Procurement Hub

Helping designers stay on top of their deadlines, payments and deliveries.
Programa
Programa
Updated: 03 July 2024
Our mission is to make life easier for interior designers and architects, and being able to manage multiple tasks at once is a core skill needed in running a successful studio. One of the most challenging parts of any project is sourcing, quoting, purchasing and facilitating the delivery of products on behalf of clients.

Challenges Faced by Designers in Procurement

A designer can easily be speaking with 30+ brands at any one time. That’s 30+ different sales reps, payment terms, purchasing terms, deliveries, and orders, across multiple projects, clients and deadlines. On the other side of the process are brands, who are dealing with dozens of designers, all with deadlines, receiving information in various formats of schedules, purchase orders, and spec sheets – and everything is urgent!

At the moment designers manage this process with spreadsheets, emails, to-do lists, Post-it Notes, and pure, white-knuckled determination. One mistake can easily cost the client (and possibly the designer) thousands of dollars.

There’s no easy way to share procurement details with clients. The current process involves sending them a schedule and a tracking spreadsheet containing purchase orders and invoice numbers which they have to manually cross reference. This spreadsheet is almost always out of date the minute we send it to the client

There are so many data points to track, it can be difficult to easily identify what’s late, what’s on-time, who needs to be chased-up, and it’s really easy to miss something.

Spreadsheets have no reminder functionality – it’s easy to miss order deadlines or forget to follow up on certain product orders. This causes costly project delays and unhappy clients

Consolidating emails, phone calls, faxes and messages into spreadsheets is incredibly time-consuming and tedious

At Programa, we’re working hard to make this process smoother for both designers and brands. Today, we’re releasing Procurement Hub, which is the first of several tools we’re building that will streamline the procurement process for designers. Procurement Hub allows designers to easily manage the procurement process from within their schedules, with important information available at a glance.

How designers can use Procurement Hub

  • Never miss another deadline – keeping track of your deadlines is hard, and our Procurement Hub allows designers to see all of their procurement deadlines, from all of their projects, in one place, sorted by urgency.
  • Easily mark deadlines as completed – no more hunting for data to edit in multiple spreadsheets, simply mark deadlines as completed directly from the Hub.
  • Manage your files – Easily attach your relevant quotes, purchase orders, and invoices directly to your products within your Schedules. These can also be easily viewed and downloaded from online shared versions of your Schedules.
  • Procurement will continue to get easier – we’ll be adding automation, with synchronised quote requests, purchase orders and more.

Built by and for designers

By launching Procurement Hub we’re taking our first meaningful step towards reducing the complexity of procurement for designers, and helping reduce cognitive load, and anxiety, reducing errors and saving time. You could even consider Programa’s Procurement Hub as an extra team member, someone who’s always there to help ensure you never miss a never deadline.
Table of contents
  1. Information about the Programa Payments Service
  2. The Programa Payments Service
  3. Getting or Activating a Payments Services Account
  4. Processing Transactions and Receiving Your Funds
  5. <strong>Termination and Other General Legal Terms</strong>
  6. <strong>Contact Support</strong>
  7. Interior Design Software For Professional Interior Designers
    1. Programa Interior Design Software: A Comprehensive Project Management and Collaboration Solution for Architects and Interior Designers
    2. User-friendly Interface and Tools for Seamless Project Management
  8. The Trade Portal places your brand front and center before A&D professionals
  9. Your name in lights alongside some of the biggest in the industry
  10. Your dream clientele, actively procuring
  11. Working directly with Architects and Interior Designers
  12. Programa’s Trade Portal and high quality leads
  13. Interior Design & Architecture Software For Professional Interior Designers & Architects
  14. What inspires your work, and how do you stay creatively motivated?
  15. What have been some of your favorite collaborations with big brands, and how did those partnerships come about?
  16. How did you land these partnerships - was it outreach, or did they come to you?
  17. As someone who is active on Instagram, how do you balance showcasing your work with building authentic connections with your audience?
  18. What has been the biggest challenge in marketing yourself, and how did you overcome it?
  19. You mentioned making content that's easy to produce - could you give an example of what that looks like in practice?
  20. If you had to name one type of content that's been easiest to stay consistent with, what would that be?
  21. What advice would you give to interior designers who are just starting out in marketing their businesses?
  22. What's next for your business? Are there any exciting projects or collaborations on the horizon?
    1. The Issue
    2. The Result
    3. The Solution
    4. The Importance of Project Management in Interior Design
    5. Tips for Becoming a Better Interior Designer
    6. Real-World Examples of Successful Project Management in Interior Design
    7. Key Benefits:
    8. Wish there was a way to grow sales and better connect with clients?
    9. Why Does This Matter To Me As A Brand / Supplier?
    10. What Does That Translate To?
  23. How Does the Trade Portal Work?
  24. <strong>How Will It Solve My Problems?</strong>
    1. What does the Trade Portal Offer?
    2. What will it be like day to day?
    3. The Trade Portal Advantage
    4. Why Don’t Spreadsheets Suit The Needs Of Interior Designers?
    5. Enter Programa
    6. Clear and Precise Presentations
    7. Easier Management of Data
    8. Exports That Work The Way You Do
  25. <strong>Principles for when you use the Services</strong>
  26. <strong>Implications for violating the User Guidelines</strong>
  27. <strong>Dangerous Content</strong>
  28. <strong>Deceptive Content</strong>
  29. <strong>Sensitive Content</strong>
  30. <strong>Illegal Content</strong>
    1. Based in Sydney, YSG is a multi-disciplinary practice trailblazing architectural builds and interior design across the residential, commercial, and hospitality sectors. The studio charges spaces with atmospheric potency, staging, and storytelling driving their narrative process. With bold concepts and resourceful details, YSG's projects hopefully stir the soul and spark an emotive drive to feel one's best self within them.
    2. Goodbye Fragmented Financial Management
    3. Build Connected and Efficient Processes<br />
    4. Meet The Programa x QuickBooks Integration<br />
  31. About March Twice Interiors
    1. Recognising the Impact of Mood Boards in Design
    2. Elevate Your Mood Board Creation and Collaboration
    3. Leveraging Programa’s Pinboards Throughout the Project
    4. Overview of Each Platform
    5. With Programa’s Purchase Orders, you can:
    6. Seamless Integration with Product Library
    7. Tailored PDF Exports
    8. Intuitive Schedule Navigation
    9. Getting Started Dashboard
    10. Schedules
    11. Client Dashboard
    12. Web Clipper
    13. Pinboards
    14. Project Management
    15. Invoicing
    16. Address Book
    17. Trade Portal
    18. Master your time, profits, and creative vision with Programa
    19. Why attend this US focused Programa webinar?
    20. Template mastery: your secret weapon for scalability
    21. How to create your project management ecosystem
    22. Packaged design service: Transform how clients see your value
    23. The power of a Product Library
    24. Project template showcase: the design package
    25. Programa: Powerful tools
    26. How are you using Programa?
    27. What challenges did the platform help overcome in a recent project?
    28. Challenges Faced by Designers in Procurement
    29. How designers can use Procurement Hub
    30. Built by and for designers

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Reading: Introducing Procurement Hub, Helping designers stay on top of their deadlines, payments and deliveries.
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Introducing Programa's Procurement Hub: Simplifying Procurement for Designers

At Programa, our mission is to make life easier for interior designers and architects. Managing multiple tasks simultaneously is a core skill required in running a successful studio. One of the most challenging aspects of any project is sourcing, quoting, purchasing, and facilitating the delivery of products on behalf of clients.

Challenges Faced by Designers in Procurement

Designers often find themselves communicating with over 30 brands simultaneously, each with different sales reps, payment terms, purchasing terms, and delivery schedules. Managing this process across multiple projects, clients, and deadlines can be overwhelming and prone to errors.

The current process of managing procurement involves spreadsheets, emails, to-do lists, and manual tracking, which can lead to costly mistakes and project delays. There's no easy way to share procurement details with clients, leading to confusion and inefficiency.

Introducing Procurement Hub

Today, we're excited to announce the launch of Procurement Hub, the first of several tools designed to streamline the procurement process for designers. Procurement Hub allows designers to manage procurement tasks directly within their schedules, providing important information at a glance.

How Designers Can Use Procurement Hub

Never miss another deadline: Keep track of all procurement deadlines from all projects in one place, sorted by urgency. Easily mark deadlines as completed: Mark deadlines as completed directly from the Hub, eliminating the need for manual data editing. Manage files: Attach relevant quotes, purchase orders, and invoices directly to products within schedules for easy access and sharing. Future Enhancements

Procurement Hub will continue to evolve with added automation, including synchronized quote requests, purchase orders, and more, further simplifying the procurement process for designers.

Built by and for designers

By launching Procurement Hub, we're taking a significant step towards reducing the complexity of procurement for designers. This tool helps reduce cognitive load, anxiety, errors, and saves time. Consider Programa’s Procurement Hub as an additional team member, always there to ensure you never miss a deadline.

Experience the benefits of Procurement Hub today and streamline your procurement processes with ease. Explore Programa’s Procurement Hub and revolutionize the way you manage procurement tasks.